City of Pomeroy

City Council Regular Council Meeting

October 9, 2018

 

Mayor Miller called the October 9, 2018, regular City council meeting to order at 7:00 p.m.

 

ROLL CALL

 

A silent roll call was done, and the following were present:

 

Present:   Mayor Paul Miller and Council members Adam Hodges, James Fuchs, James Harris, and Mike Cassetto.

 

Also present were Crew Foreman, Mike Lockard and Clerk/Treasurer, Shaun Martin

 

Absent:  Susie Bowles

 

 

PUBLIC HEARING

SUNNYSUDE PUMP STATION & WATER MAIN REPLACEMENT

 

Mayor Miller opened the public hearing at 7:00 p.m. and recognized Michelle Bly to speak.  Bly said there is a grant amendment adding $58,000.00 to the project.  Solid rock was discovered during the excavation phase and this problem caused project delays.  There was also a water line relocation cost in order to keep within the Department of Health’s distance requirements.  Mayor asked for any comments or statements from the audience.  There being no further comments, Mayor closed the public hearing at 7:05 p.m.

 

 

VISITORS

 

1.  Sheriff’s Report:  Calls were down from August to September, City citations were up, and he noted no burglaries to report.  The nuisance property notices have been positively received and addressed by the homeowner.  He said they are in the hiring process for a Deputy, one Deputy will be attending training, and a dispatcher has been hired and Hyer anticipates this person will begin in November.

 

2.  Larry Scoggin – Request for Relief from Water Overage Charges (381 23rd):  He said his 41-year old water line broke and he has replaced the line after this discovery.  Motion made by Harris to grant relief in the amount of $184.00 to Scoggin, Cassetto seconded, and the motion passed unanimously.

 

3.  Angie & Steve Lytle – Request for Relief from Water Overage Charges (2435 State Street):  Angie Lytle said a renter failed to pay rent or water bills, and did not report the water leakage to her.  The tenant has moved out, and the water leak has not yet been repaired.  The Lytles stated that the trailer is in disrepair, and they may move the trailer, or fix the break and bring the trailer back into working order.  Harris made a motion to grant relief from water overage charges in the amount of $516.00 pending the repairs or removal before water service is restored, Cassetto seconded, and the motion passed unanimously.

 

4.  Eleanor Duckworth – Request for Relief from Water Overage Charges (1520 Arlington):  Motion made by Harris to grant relief from water overage charges in the amount of $101.60, Fuchs seconded, and the motion passed unanimously.

 

5.  Jon Van Vogt – Request for Relief from Water Overage Charges (44 Hutchins Hill Road):  Fuchs said he would recommend tabling this request and ask Mr. VanVogt to attend the November meeting to explain steps (if any) he has taken toward fixing this leak.

 

6.  Kris Darby – Fire Station Sewer Line:  Darby would like to request permission to continue using the sewer pipe system in accordance with the specifications and materials recommended by Kenny Landkammer.  Darby said there will not be any interruption in service to the residents in the Cardwell Addition during the construction phase.  Mayor asked Darby to write up a proposal then submit it to the City for action.  Darby asked City staff to call him with any concerns so that he can include this in his proposal.

 

7.  Marshall Dawson – Nuisance Letter & Trailer Tenants:  He owns 1972 Columbia and 2004 Columbia Street.  Sheriff Hyer said he will receive a citation if no progress is made rectifying the nuisances as stated in the September 26, 2018, letter from Kenny Landkammer.

 

8.  Michelle Bly – Projects Update:  Bly introduced Jim Whitbread who a Senior Transportation Engineer for TD&H Engineer.

 

 

MAYOR’S REPORT

 

1.  Sixth Street Bridge:

     a.  Project Report  The deadlines have been met and WSDOT will obligate construction

     funds. Additionally, the deviation request has been approved.

 

     b.  Pay Request #26 in the amount of $6,150.17:  Motion made by Hodges to authorize the

     Mayor to sign pay request #26 in the sum of $6,150.17, Harris seconded, and the motion

     passed unanimously.

 

     The project is anticipated to be put out for bid in November of this year with the bid opening

     scheduled for January of 2019. 

    

     Motion made by Hodges to authorize the mayor to sign the Joint Aquatic Resources Permit

     Application, Fuchs seconded, and the motion passed unanimously.

 

2.  Sunnyside Pump Station:

     a.   Project Report: 

 

     b.   Motion made by Fuchs to authorize the Mayor to sign Block Grant pay request #9 in the

           amount of $60,782.63 (TD&H Engineering=$24,797.35; contractor McClintock & Turk

           pay request  #2=$35,985.18, and Change Order #1), Cassetto seconded, and the motion

           passed unanimously.

 

     c.   Motion made by Hodges to authorize the Mayor to sign Amendment Request to CDBG in

           the amount of $58,223.00, Fuchs seconded, and the motion passed unanimously.

 

     d.   Motion made by Harris to authorize the Mayor to sign the Professional Services

           Agreement, Amendment #1 for an increase in the agreement in the amount of $10,560.00,

           Fuchs seconded, and the motion passed unanimously.

 

      e.  Lastly, Bly presented a proposal from McClintock & Turk to install a 4” direct bury gate

           valve in the amount of $6,362.00.  Motion made by Fuchs to accept McClintock & Turk’s

           proposal dated October 3, 2018, Cassetto seconded, and the motion passed unanimously.

 

3. Water/Sewer Plan Update:  Motion made by Hodges to authorize the Mayor to submit Pay Request #2 to the Port of Garfield and Garfield County in the amount of $1,437.75, Fuchs seconded, and the motion passed unanimously.

 

Bly also included a progress report for Council’s review.  Bly has arranged an IACC Tech Team meeting to be held on November 20, 2018, at City Hall at 11:00 a.m.  The Port of Garfield, SWEDA, and Grant Morgan of Garfield County have also been asked to attend.  Council also requested Bly to apply for DOH funding. 

                                                                             

4.  Model Business License Ordinance:  Motion made by Harris to adopt Ordinance 903, an ordinance amending Chapter 5.04 of the Pomeroy Municipal Code to adopt the State model business license language required under Chapter 35.90 RCW, Fuchs seconded, and the motion passed unanimously.

 

5.  Motion made by Fuchs to adopt Ordinance 904, an Ordinance amending the Recreational Vehicle City Code Ordinance 869, Harris seconded, and the motion passed unanimously.

 

 

COUNCIL COMMITTEE REPORTS

 

 

Hodges:   Garbage Exemption Application:  Robert Adams, 229 23rd Street:  After discussion, Council agreed that future applicants apply directly to the Council, rather than completing an exemption application.

 

DEPARTMENT HEAD REPORTS

 

1.  Lockard:

     a.  Nuisance Properties:  Discussed in the Visitor’s portion of the meeting.

                             

2.  Martin:

      a.  Quarterly Cash Reports

      b.  Age Analysis Reports

      c.  Entrance Conference with SAO to be held October 18, 2018, at 11:00 a.m. in

           Council Chambers

 

CONSENT AGENDA

 

 

Mayor asked if any items should be removed from the Consent Agenda for separate consideration.  Hearing no response, Mayor asked for a report from the Audit Committee.  Harris stated that he found no problems and made a motion to accept the Consent Agenda, Fuchs seconded, and the motion passed unanimously.

 

A.   Minutes of regular meeting of September 4, 2018.

 

 B.   Payroll Roster dated September 27, 2018, for $37,871.73, checks #5688-#5714, and

        IRS electronic funds transfer payment.

 

 C.  Claims clearing roster dated October 9, 2018, in the amount of $212,780.39,

       checks #5715-5759, voided check #5743 (including Visa charges and State Excise

       Tax).

 

OLD BUSINESS

 

 

Vacant property utility fee:  Clerk will meet with Council members for guidance on establishing a reasonable rate and policy for this issue.

 

NEW BUSINESS

 

 

Fuchs made a motion to excuse Susie Bowles from this evening’s meeting due to illness, Cassetto seconded, and the motion passed unanimously.

 

Hodges said that Gary Houser is dissatisfied with the use of the Shepherd Foundation funds at the City Cemetery.  Houser informed Hodges that he is considering not contributing towards the mowing of the cemetery for 2019.

                                                      

GOOD OF THE ORDER

 

 

Fuchs expressed his dissatisfaction with the street repairs at the High School.

 

 

 

ADJOURNMENT

 

At 10:36 p.m., Mayor Miller adjourned the meeting.  The next regular council meeting will be Tuesday, November 6, 2018, at 7:00 p.m.

 

 

                                                                    ____________________________________

                                                                    Shaun Martin, City Clerk/Treasurer

                                               

Approved:

 

 

____________________________________

G. Paul Miller, Mayor

© 2015 by City of Pomeroy

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