City of Pomeroy
City Council Regular Council Meeting
December 4, 2018
Mayor Miller called the December 4, 2018, regular City council meeting to order at 7:00 p.m.
A silent roll call was done, and the following were present: Mayor Paul Miller and Council members Adam Hodges, James Fuchs, James Harris, Susie Bowles, and Mike Cassetto.
Also present were City Superintendent, Kenny Landkammer, and Clerk/Treasurer, Shaun Martin
PUBLIC HEARING – PROPOSED BUDGET FOR 2019
Mayor Miller opened the public hearing at 7:00 p.m., and asked if there were any questions or comments regarding the budget. There being no comments, Miller closed the hearing at 7:02 p.m.
1. Sheriff’s Report: Hyer spoke on law enforcement matters and noted that there were no major incidents to report. He continues to work with Kenny on nuisance properties.
2. Robert Adams – Garbage Exemption Request: Not present. Cassetto made a motion to deny Mr. Adams’ application until such time as he discusses this issue with Council, Fuchs seconded, and the motion passed unanimously
3. Leslie Schmidt, 1218 Arlington – Relief from Water Overage Charges: Schmidt experienced a water leak and incurred water over charges in the amount of $268.80. Cassetto made a motion to grant relief in the amount of $134.40, Harris seconded, and the motion passed unanimously.
4. Michelle Bly – Projects Update: To be discussed under the Mayor’s Report.
1. Sixth Street Bridge:
a. Project Report: The project has gone out for bid and the opening will be scheduled for the
end of January, 2019.
b. Pay Request #28 in the amount of $1,562.14. Motion made by Harris to sign pay request
#28 in the amount of $1,562.14, Bowles seconded, and the motion passed unanimously.
2. Sunnyside Pump Station:
a. Project Report:
b. Pay Request #11 in the amount of $91,696.95 payable as follows: TD&H
Engineering=$16,314.40; McClintock & Turk=$75,382.55. Motion made by Fuchs to
authorize the Mayor to sign pay request #11 in the amount of $91,696.95, Hodges
seconded, and the motion passed unanimously Completion is estimated to be December
3. Water/Sewer Plan Update: Pay Request #4 in the amount of $15,290.70, and progress report: Bly stated that the Tech Team was very productive and many good ideas were discussed. The meeting notes are in Council’s packet.
4. Bill for Football Field Water Line: A copy of the contractor’s invoice was given to Council along with the School District’s billing of $12,408.50.
5. TIB Award Letter for the Columbia Street, Main to 5th Streets Project in the amount of $641,630.00. Motion made by Harris to authorize the Mayor to sign the contract for this project with TIB, Bowles seconded, and the motion passed unanimously.
a. E-mail from Grant Morgan re: He would like to discuss engineering services for the
above-stated project by the County
6. TIB Letter: The City was unsuccessful in its rehabilitation & seal coat project applications for 2019.
7. Garfield County Commissioners: A rate increase of 2.8% for both the Sheriff & Court Services contracts for 2019 has been requested by the Garfield Count Commissioners.
8. Resolution 18-5: Fuchs made a motion to resolve to adopt Resolution 18-5, that being Property Tax Levy Certification for 2019, Harris seconded, and the resolution was adopted unanimously.
9. Proposed Golf Rates for 2019: Harris said the changes made were Eliminated half-season passes, raised daily golf to $15.00 for 9 holes, raised the booklet of 11 passes for 9 holes, included the cart path fee with the cart house fee in the amount of $75.00. Cassetto mentioned that there are other contract matters to discuss with the Pomeroy Golf Club in the Spring. Cassetto said that the mower blades need sharpened and the brakes on one of the mowers should be repaired.
Motion made by Cassetto to adopt Resolution 18-6, that being golf fee schedule for 2019, Harris seconded, and the motion passed unanimously.
10. RMSA Member Standards: The City’s insurance company has updated their member standards, and clerk has provided Council with the new requirements.
11. Tech Team meeting follow-up notes were included for Council’s review.
11. Proposed Budget for 2019: Mayor spoke about elements of the budge,t and he mentioned the projection of water and sewer usage by the local pulp plant.
Motion made by Harris to adopt Ordinance 905 increasing the water and sewer rates for 2019, Bowles seconded, and the motion passed unanimously.
Council reviewed the pool rates and agreed not to increase these fees.
Motion made by Fuchs to adopt Ordinance 906, that being the 2019 budget, Cassetto seconded, and the motion passed unanimously.
COUNCIL COMITTEE REPORTS
1. Harris & Cassetto - Golf Course: Previously discussed.
DEPARTMENT HEAD REPORTS
a. The City has hired Shawn Smith to fill the vacant crew position.
a. Monthly Cash Reports
b. Age Analysis Reports
c. Audit Report- The State Auditor’s Report was distributed to the Council and there were no
issues or problems identified in this report.
Fuchs made a motion to pay the health insurance premiums for January, 2019, in December of 2018, Cassetto seconded, and the motion passed unanimously.
Mayor asked if any items should be removed from the Consent Agenda for separate consideration. Hearing no response, Mayor asked for a report from the Audit Committee. Harris stated that he found no problems and made a motion to accept the Consent Agenda, Fuchs seconded, and the motion passed unanimously.
A. Minutes of regular meeting of November 6, 2018.
B. Payroll Roster dated November 29, 2018, for $34,555.07, checks #5824-#5847, and
IRS electronic funds transfer payment.
C. Claims clearing roster dated December 4, 2018, in the amount of $172,117.19,
checks #5848-5880, (including Visa charges and State Excise Tax).
1. Vacant property utility fee: Hodges and Bowles continue to research this topic. They have scheduled a meeting at City Hall for Tuesday, December 11th at noon.
GOOD OF THE ORDER
Everyone welcomed the Mayor back!!
At 9:20 p.m., Mayor Miller adjourned the meeting. The next regular council meeting will be Tuesday, January 8, 2019, at 7:00 p.m.
Shaun Martin, City Clerk/Treasurer
G. Paul Miller, Mayor